Job description

1.  Job Purpose  
  
The Depot Facility Lead is responsible for ensuring the smooth operation, maintenance, and security of the depot facility, including warehouse infrastructure, equipment, and utilities. This role oversees facility management, safety compliance, and coordination with depot teams to ensure an efficient and hazard-free working environment.

2.   Main Tasks & Accountabilities
Task    Description    

Facility Maintenance & Operations 

•    Ensure the depot facility (warehouse, storage areas, offices, and equipment) is well-maintained and operational.
•    Oversee repairs, servicing, and preventive maintenance of depot infrastructure (e.g., Chiller units, loading docks, forklifts).
•    Monitor utility usage (electricity, water, fuel) and implement cost-saving measures

 •    100% operational uptime of depot facilities (warehouse, refrigeration, loading bays).
•    Zero downtime due to equipment failure.
•    Timely completion of scheduled maintenance (weekly/monthly).

Health, Safety & Environment (HSE) Compliance

•    Enforce HSE policies and conduct regular safety inspections (fire safety, electrical hazards, equipment condition).
•    Ensure compliance with OSHA/local safety regulations and maintain proper documentation.
•    Implement emergency response protocols (fire drills, evacuation plans).

 •    Zero HSE violations reported in audits
•    100% compliance with fire safety & emergency drills.
•    No workplace injuries due to facility negligence
 

Security & Asset Protection 

•    Manage access control (CCTV, alarm systems, security personnel) to prevent theft or unauthorized entry.
•    Conduct inventory audits to prevent stock losses and ensure asset security.
•    Report and investigate security breaches or facility-related incidents

 •    No security breaches/theft incidents reported.
•    100% functional CCTV, alarms, and access control systems.
•    All assets tracked and maintained (no missing equipment)

Inventory & Space Management 

•    Optimize storage layout for efficient space utilization and workflow.
•    Monitor waste disposal & recycling procedures per company/environmental policies
•    Issue of material to the internal and cross-functional departments 
•    Proper storage conditions are maintained (temperature, humidity).
•    No facility-related stock discrepancies.
•    Optimal space utilization (no overcrowding/underutilization)

Team Coordination & Training

•    Train staff on safe equipment handling, facility protocols, and emergency procedures.
•    Coordinate with storekeepers, security, and maintenance teams to ensure smooth operations

 •    100% staff trained in HSE & equipment handling.
•    Regular safety briefings conducted (weekly/monthly).

Vendor & Contractor Management 

 •    Liaise with third-party service providers (cleaning, maintenance, security) and ensure service quality.
•    Manage contracts for facility-related services (HVAC, plumbing, electrical)
•    All service contracts fulfilled on time.
•    Cost-effective repairs/maintenance within budget. Vendor
•    Performance reviews are conducted quarterly.

3.   Person Specification  (Qualifications, Knowledge & Experience)  
 

3.1: Education Level –    Minimum Requirement    

•    Degree or Diploma in Logistics or relevant 
•    Proficiency in Microsoft Office skills

3.2: Professional    Qualifications

•    ·Technical training in factory/plant maintenance.
•    ·Facilities management certification preferred.
•    Have a valid driver’s license.

3.3: Work Experience    

•     Overall experience of 8 years as a facilities administrator responsible for managing the premises for an FMCG company. Experience in dairy products will be preferred.
•    ·Strong understanding of the culture in the Middle East

3.4: Job-Specific Skills    

•    Knowledge of warehouse infrastructure, HVAC, and electrical systems.
•    Familiarity with HSE regulations, fire safety, and emergency protocols.
•    Ability to manage maintenance schedules and contractor services

3.5 Generic Skills
•    Problem-solving – Quickly address facility-related issues.
•    Attention to detail – Ensure compliance and safety standards.
•    Leadership – Ability to guide teams and enforce policies.

4. Key Competencies & Proficiency Levels

Facility management:     Advanced 
Problem-Solving:    Intermediate 
Leadership & Team Coordination:    Intermediate 
Miscellaneous Resource Management:    Advanced