Job description

1. Job Purpose

The main purpose of this position is to ensure that legal matters related to the organization are managed properly and efficiently, and that relevant stakeholders are shared and given proper advice and guidance whenever required. 

The role will be responsible for drafting, negotiating, structuring, interpreting, executing, and/or administering contractual documents, and aims to mitigate risks through use of expert legal advice

2. Main Tasks & Accountabilities

Task Description

Act as Legal Advisor • Setting internal governance policies and manage the impact of external factors.

• Identifying business objectives of direct sales / licensing / consulting transactions, related issues, and facilitates risk/benefit analysis.

• In charge of policies that concern high risk issue for example the Fraud and Corruption Policy.

• Driving contract lifecycle from drafting through completion of the negotiation process, and/or contract execution.

• Managing contract change control process and related correspondence requiring legal input.

• Drafting, managing, distributing, responding to, or analyzing RFIs, RFPs, RFQs or customer terms & conditions as needed.

• Interpreting contracts and advise sales / consulting managers on contractual responsibilities.

• Translating complex commercial/legal scenarios into simple language and action plans.

Draft/Vet Legal Documents • Drafting and vetting of all legal documents including routine contracts pertaining to property, license, non-disclosure agreements, intellectual property rights, vendor contracts, consultant contracts etc. and co-ordination with the panel of lawyers to ensure documents are legally sound.

• Drafting and vetting of MOA, MOU, Bank guarantee, Indemnity Bonds if any, Undertakings, and authority letters etc.

• Vetting tender documents.

• Preparing contracts for internal review and approval and ensure compliance with company policies as well as applicable laws or regulations.

Liaison with Government Offices and Panel of Lawyers • Liaising with relevant government offices/judiciary and other competent authorities if necessary.

• Visiting competent authorities for documentations, follow up and keeping the record of the same.

• Ensuring the tenure of the Panel of Lawyers are managed and to review their commitment to the company on an annual basis.

Handling of court cases • Preparations of case drafts in consultation with general counsel/assistant general counsel.

• Coordination and Briefing / discussion with the lawyers for legal cases and to negotiate the fees structure of the Advocates.

• Coordinating and decide required for Arbitration proceedings and provide the required documents to appointed Advocate for proceeding of Arbitration.

• Following up with Advocates for updating of legal cases.

• Following up with concerned officer to attend the court.

• Performs all tasks and activities as assigned. 

Health and Safety • Understand and ensure meeting the obligations of health and safety requirements of employment legislation. 

• Ensure compliance of all H&S policies, including wearing of helmets and other personal protective equipment by the staff

Team Building – Planning, acquisition and mentoring • Effective communication within and outside the team.

• Create a supportive environment for the team members.

• Contribute to the team, letting others know information that may be useful or important.

• Help to create a fun, supportive work environment

People management and reporting responsibilities • Liaison with management and other line managers (as part of cross function team) for efficient running of the department.

• Participate in management and supervisory meetings as and when required.

• Ensure accurate and up to date, daily, weekly, monthly records as required by the management. 

• Ensure tasks are understood by the team members and performed responsibly and diligently.

• Help others in the team if needed, Support relief staff in their duties. 

3. Main Contacts and Working Relationships

Internal All Department Heads and Line Managers.

External Stakeholders, customers, agencies etc.

4. Person Specification (Qualifications, Knowledge & Experience)

Education Level – Minimum Requirement • Bachelor’s degree / Master’s in law (LLB/LLM) 

Professional Qualifications

• ICSA qualification/ Company Secretary (CS) preferred.

• Certificate course in Corporate Law.

• Have a valid driver’s license.

Work Experience • Overall experience of 10 years or more handling legal department for an FMCG firm. Experience in dairy products will be preferred.

• Strong understanding of the Middle East culture.

Job Specific Skills • Experience working on matters of corporate governance and with a board of directors.

• Proven general counseling experience in business environment.

• Overall broad legal knowledge (corporate law, litigations, labor law, etc.).

• In-depth understanding of how legal issues affect organizations.

• Ability to develop legal strategy and objectives.

• Keen understanding of law of the land and international laws applicable for companies.

• Financial awareness to understand and interpret numbers; Excellent written & verbal communication / presentation skills.

• Team player with excellent motivational skills.

Generic Skills

• Must be alert, strive for accuracy, and have ability to exercise independent thinking and judgment, be a self- motivator, and attention to detail.

• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

• Integrity, discretion and loyalty.

5. Position Location

• To be based in Muscat Office and travelling to all depots in Oman