Job description

Job Purpose   

The main purpose of this position is to ensure that fleet is available, dependable and safe at all times. Supervise inbound/outbound freight of vehicles. Oversees DOT compliance and reporting.

Control Sales assets.  

Main Tasks & Accountabilities

• Manage the inventories of vehicles, equipment, supplies, parts and materials effectively
• Ensure all established safety policies, legislation and regulations are administered and enforced in all areas
• Collaborate with HR to add competent and reliable drivers to the fleet
• Offer guidance to heavy vehicle drivers (both salaried and contractual), and helpers/cleaners
• Ensure that all drivers understand and procure the licenses and permits required to legally carry loads to customer destinations
• Monitor vehicle movement and drivers’ habits with the help of GPS trackers
• Ensure that all regulatory Drug and Alcohol testing was completed according to company and D.O.T. policy and regulations
• Keeps up-to-date records for inspections, maintenance and repair
• Checks all repair work, including physical inspections and road tests for completeness
• Manage vehicle allocation and planning up to one month in advance
• Update fleet policy and procedures regularly
• Conduct internal auditing to keep the vehicles compliant as per HSE standards
• Keep employees informed about their fleet programs and progress
• Implement the transportation plan according to the client's needs, the legal requirements and local constraints
• Manage daily route and load scheduling assignments for multi-drop deliveries
• Scheduling of work routine for his staff to complete all servicing, overhauling and stock control procedures.
• Monitoring of work in progress and staff performance.
• Ensuring that all vehicles under his control are maintained in the best possible order.
• Requesting of spare parts and Fuel to ensure an adequate supply of all times.
• Assessing equipment needs for his workshop. And keep them maintained as per the company policy.
• Responsible for ensuring that all safety precautions and regulations are observed in his workshop. This includes risk assessments and periodic inspections and follow up on the findings.
• Organization of motor vehicle periodic inspection MVPIs for his vehicles. Also to keep all registrations of vehicles valid at all time by timely renewals. Should also ensure the municipal health certificates for vans and taxes paid. 
• Responsible for the control of expenditure and repair and maintenance costs in workshop.
• Responsible for maintaining all relevant files and records on vehicles, parts and equipment and other transactions in an orderly fashion. Provide the Foreman with reports as and when required.
• Responsible for ensuring that new employees under his control are properly briefed, trained and understand their job responsibilities.
• Plan the annual vacation of the staff under him without affecting activities.
• Clear all used parts by following the company disposal procedures.
• Allocate the fleet to eligible users and keep proper documents for that.
• To maintain proper control on Fuel cards allocation with proper documents.
• To ensure neat working environment in the workshops
• Analyze major failures and report to Foreman with technical details
• Comply with all Company policies and procedures.
• Perform all the other tasks and activities as assigned.

Education Level –    Minimum Requirement   

• Bachelor’s degree in Logistics/ Fleet Management.
• Knowledge of MS Office and fleet management systems

Work Experience       

• 8 years of supervisory experience in a fleet management role
• Experience in route planning and optimization of transport network

Job Specific Skills

• Understanding of compliance and risk management, and automotive maintenance
• Knowledge of safety culture and management, and supply chain

Generic Skills

•          Must be alert, strive for accuracy, and have ability to exercise independent thinking and judgment, be a self- motivator, and attention to detail

•          Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

•          Integrity, discretion and loyalty

Position Location 

•          Based in Muscat Office

•          Travel domestic and international.