Job description

Job Purpose   

The main purpose of this position is to develop and implement a cohesive procurement strategy to maximize the efficiency, reliability, quality, timeliness, and cost effectiveness for purchases made by the company. The incumbent is required to display comprehensive understanding of various supply markets/supply market landscape, identify emerging trends for creating benchmark of suppliers, identify and document market risks and opportunities, intricacies of the tendering process and the legal implications of clauses in contracts/agreements. The position plays a key role in company interactions with third parties especially vendors/suppliers.

Main Tasks & Accountabilities

Procurement strategy and execution plan

• Develop and implement procurement strategy to maximize the efficiency, reliability, quality, timeliness, and cost effectiveness for purchases made by the company
• Design department/team structure to achieve smooth workflow and mechanism to ensure resources are used effectively to deliver results
• Control spend and build a culture of long-term saving on procurement costs
• Foresee alterations in the comparative negotiating ability of suppliers and clients
• Expect unfavorable events through analysis of data and prepare control strategies
• Perform risk management for supply contracts and agreements
• Implement effective reporting system
• Define procurement objective and oversee quality control throughout life cycle
• Plan, execute and finalize procurements according to deadlines and within budget, acquiring  resources and coordinating the efforts of team members and internal departments in order to deliver according to plan

Strategic Sourcing

• Define requirements
• Provide customized research deliverables on the supply market landscape and emerging trends
• Create benchmark for suppliers and identifying market risks and opportunities
• Develop sourcing strategy
• Monitor category and suppliers

Tendering and Contracts

• Create procurement requests
• Request for proposal (RFP) / Request for Quote (RFQ)
• Select suppliers for empanelment
• Negotiate with suppliers

Materials Management

• Receive product/service
• Approve for payment

HACCP/other compliances

• Design and ensure hygiene standards are maintained through the various processes with the support function
• Ensure that all local environmental requirements are duly adhered to
• Knowledge of and adherence to regional council compliance requirements

Health and Safety

• Understand and ensure meeting the obligations of health and safety requirements of employment legislation.
• Ensure compliance of all H&S policies, including wearing of helmets and other personal protective equipment by the staff.

Team Building – Planning, acquisition and mentoring

• Forecast staff requirements for the department, plan budget and get requisite approval
• Define knowledge/skillsets required
• Effective communication within and outside the team
• Create a supportive environment for the team members
• Contribute to the team, letting others know information that may be useful or important
• Help to create a fun, supportive work environment

People management and reporting responsibilities

• Liaison with management and other line managers (as part of cross function team) for efficient running of the department.
• Participate in management and supervisory meetings as and when required.
• Produce end of month departmental report, on time, and as required by the management.
• Ensure accurate and up to date, daily, weekly, monthly records as required by the management.
• Ensure tasks are understood by the team members, and performed responsibly and diligently
• Help others in the team if needed; Support relief staff in their duties

Main Contacts and Working Relationships

• Internal     All Department Heads and Line Managers.
  External    Stakeholders, customers, agencies etc.

Person Specification  (Qualifications, Knowledge & Experience)  
Education Level –    Minimum Requirement  

• Bachelor’s degree in supply chain management, logistics or business administration

Professional    Qualifications

• MBA (Materials Management) preferred
• Certificate course in supply chain preferred
• have a valid driver’s license

Work Experience    

• Overall experience of 10 years or more with 5+ years in similar position or capacity in an FMCG company/agribusiness. Experience in dairy products will be preferred
• Strong understanding of the Middle East and African markets

Job Specific Skills    

• Keen knowledge of sourcing and procurement techniques as well as dexterity in “reading” the market
• Talent in negotiations and networking
• Experience in collecting and analyzing data
• Good knowledge of supplier and third-party management software
• Capacity to create and implement procurement plans at a macro level
• Ability to deal with operational challenges
• Keen understanding of the supply chain
• Financial awareness to understand and interpret numbers; Excellent written & verbal communication / presentation skills
• Team player with excellent motivational skills

Generic Skills

• Must be alert, strive for accuracy, and have ability to exercise independent thinking and judgment, be a self- motivator, and attention to detail
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Integrity, discretion and loyalty

 Position Location  

To be based in Al Sunainah