Job description

Job Purpose   

This position oversees arrangement of goods within warehouse taking care to organize stocks with special requirements like refrigeration for perishable products with short shelf life. This position is also responsible for creating safe receipt, storage, retrieval and timely dispatch of goods while ensuring health and safety requirements at workplace and security of building and stock. The position is responsible for productivity targets and maintaining computerized administration and automated storage and retrieval systems.

Main Tasks & Accountabilities

Create and implement depot management plan to support supply chain strategy

• Estimate infrastructural requirement with respect to depot operations
• Estimate other resource requirements
• Depots and FGS preparation planning and managing operations
• Determine storage requirements
• Plan future capacity requirements
• Managing inventory levels
• Stock control and movements
• Legal considerations

Manage overall depots and FGS operations

• Have a clear understanding of the company's policies and vision and how the depot and FGS contributes to these
• Delivering and fulfilling objectives and directions from the operation's headquarters
• Implementing and improving KPIs for depot and FGS performance
• Managing budgets
• Maintaining statistical and financial records
• Using depot and FGS space and mechanical handling equipment efficiently, making sure quality, budgetary targets and environmental objectives are met
• Ensuring good warehousing practices and resource optimization – labor, equipment, facilities etc.
• Issuing organizational specific depot management policy and procedures guideline

Stock control

• Managing in-bound and out-bound movements of stock
• Managing and replenish inventory and stock levels for customers
• Keeping stock control systems up to date and make sure inventories are accurate
• Planning coordinating and monitoring the receipt, order and dispatch of goods
• Coordinating and managing the systems (including mechanical, IT systems etc)

Maintenance activities

• Overseeing maintenance and operation of warehouse management systems
• Overseeing planned maintenance of depots FGS, vehicles, machinery and equipment

HACCP/other compliances

• Ensuring hygiene standards are maintained at the depot and products do not get spoilt due to failure to maintain prescribed conditions
• Ensuring that all local environmental requirements are duly adhered to
• Knowledge of and adherence to regional council compliance requirements

Health and Safety

• Understand and ensure meeting the obligations of health and safety requirements of employment legislation.
• Maintain standards of health and safety, hygiene and security in the work environment, ensuring compliance with health and safety legislation for example, ensuring that stock such as chemicals and food are stored safely
• Issue and ensure adherence to policy and procedures regarding warehouse management and help adopt best practices regarding workmen safety and health
• Identify and contain/minimize product related health hazards reported by the consumer(s) / identified internally.
• Maintain an event register for supply and subsequent recall of all defective products.

Team Building – Planning, acquisition and mentoring

• Define knowledge/skillsets required
• Effective communication within and outside the team
• Create a supportive environment for the team members
• Contribute to the team, disseminate important information
• Motivate, organize and encourage teamwork within the workforce to ensure set productivity targets are met;
• Training staff and monitoring their performance and progress
• Help to create a fun, supportive work environment

People management and reporting responsibilities

• Liaison with fleet operations and sales and marketing teams for efficient running of depot.
• Participate in management and supervisory meetings as and when required.
• Produce end of month departmental report, on time, and as required by the management.
• Ensure accurate and up to date, daily, weekly, monthly records as required by the management.
• Ensure tasks are understood by the team members, and performed responsibly and diligently
• Help others in the team if needed; Support relief staff in their duties

Main Contacts and Working Relationships

• Internal     CEO, Chiefs, Head of Departments.

• External    Stakeholders, customers, agencies etc.

Person Specification  (Qualifications, Knowledge & Experience)  
Education Level –    Minimum Requirement  

• Bachelor’s Degree in Business or Transportation/Logistics Management

Professional    Qualifications

• Certification in supply chain preferred
• Have a valid driver’s license

Work Experience    

• Overall experience of 10 years or more in managing a medium to large warehouse/depot operation preferably within the FMCG environment. Experience in dairy products will be preferred.
• Strong understanding of the Middle East markets

Job Specific Skills    

• Intimate knowledge of key cost drivers
• Experience with WMS essential.
• Prior project management experience required
• Working knowledge of order management, demand / supply planning, inventory control, logistics and warehousing
• Ability to lead and direct strategic planning for warehouse and customer services
• Expertise in directing, managing and coordinating warehouse, transportation and customer service activities.
• Strong collaboration skills, across the business, at various levels of management
• Financial awareness to understand and interpret numbers; Excellent written & verbal communication / presentation skills
• Team player with excellent motivational skills

Generic Skills

• Must be alert, strive for accuracy, and have ability to exercise independent thinking and judgment, be a self- motivator, and attention to detail
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Integrity, discretion and loyalty.

 Position Location  

To be based in Muscat 

Travel domestic and international.