1.  Job Purpose   

The position is responsible for executing purchase orders on specific requests from departments duly authorized by designated persons. The role obtains competitive quotations for pricing, places orders and follows-up with vendor in timely manner to ascertain status of outstanding orders. The incumbent is required to prepare contract purchase orders for Operational products and services, ensure orders are received, retain packing slips and documentation, and process all invoices for payment. The role also assists with general office operations and other related duties as assigned.

2.   Main Tasks & Accountabilities

Task

Description

Strategic Sourcing for Procurement

• Locating and maintaining the best sources of supply for the components, materials, and services Mazoon needs.
• Select suppliers that can act as long-term partners and help Mazoon meet its growth objectives.
• Assess the performance of suppliers against criteria such as quality, cost, reliability, ability to innovate and financial stability.
• Assess the total cost of dealing with a supplier, including price and factors such as the costs of delivery, administration quality control and inventory.
• Obtaining the best supplies or services at the best value, according to the Administrative Services Transformation Project.
• Achieve cost reductions while maintaining or improving the quality of supplies and services.
• Assess suppliers’ quality standards and encourage suppliers to integrate their standards with Mazoon.
• Identify the suppliers that are most important to the success of the company and negotiate long-term contracts that set out prices, quality standards, cost-reduction targets, delivery timescales, and commercial terms and conditions.
• Monitor the performance of suppliers against contractual standards and work with them to achieve continuous improvements in costs and performance.
• Handle purchasing requests from different departments, issue purchase orders for non-strategic supplies and follow up orders to ensure that suppliers deliver on time.
• Create reports on purchasing and compare expenditures against purchasing budgets for different departments or different types of supply.

3.  Main Contacts and Working Relationships

Internal

All Department Heads and Line Managers.

External

Stakeholders, customers, agencies etc.

4.   Person Specification  (Qualifications, Knowledge & Experience) 

Education Level –    Minimum Requirement

• Bachelor’s degree in supply chain management, logistics or a quantitative field

Professional     Qualifications
 

• MBA preferred
• Certificate course in data management and analysis preferred
• have a valid driver’s license

Work Experience

• Overall experience of 6 Years
• Experience in dairy products will be preferred
• Strong understanding of the Middle East and African markets

Job Specific Skills

• Keen knowledge of sourcing and procurement techniques as well as dexterity in “reading” the market
• Talent in negotiations and networking
• Experience in collecting and analyzing data
• Good knowledge of supplier and third-party management software
• Ability to deal with operational challenges
• Keen understanding of the supply chain
• Financial awareness to understand and interpret numbers; Excellent written & verbal communication / presentation skills
• Team player with excellent motivational skills

Generic Skills

• Must be alert, strive for accuracy, and have ability to exercise independent thinking and judgment, be a self- motivator, and attention to detail
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Integrity, discretion and loyalty

5.   Position Location 

• To be based in Al Sunainah