1.  Job Purpose   

This position is responsible for financial accounting focusing exclusively on accounts payable. It manages all payments and makes corresponding entries in the GL. The main purpose is to avail favorable credit terms from suppliers including discounts for early payments, and ensure that payments are released on time as per terms agreed upon

2.   Main Tasks & Accountabilities

Task

Description

Reporting

• Calculate and issue financial metrics related to accounts payable

Compliance

• Monitor debt levels and compliance with debt covenants

Transactions

• Calculate, post business transactions, process invoices, verify financial data for use in maintaining accounts payable records, and provide other clerical support necessary to pay the obligations of the organization
• Ensure that accounts payable are paid in a timely manner
• Prepare and Track LC payments.
• Review invoices and requisitions for satisfactory payment approval
• Ensure that all reasonable discounts are taken on accounts payable
• Process payroll, Government Dues etc in a timely manner
• Ensure that periodic bank reconciliations are completed
• Ensure that required debt payments are made on a timely basis
• Maintain an orderly accounting filing system for accounts payables

Team Work

• Effective communication within and outside the team
• Create a supportive environment for the team members
• Contribute to the team, letting others know information that may be useful or important
• Help to create a fun, supportive work environment

People management and reporting responsibilities

• Produce end of month departmental report, on time, and as required by the management.
• Ensure accurate and up to date, daily, weekly, monthly records for accounts payable as required by the management.
• Help others in the team if needed; Support relief staff in their duties

Others

• Ensure the expiry date of the product / commodities in line with the regulatory requirements

3.  Main Contacts and Working Relationships

Internal

All Department Heads and Line Managers.

External

Stakeholders, customers, agencies etc.

4.   Person Specification  (Qualifications, Knowledge & Experience) 

Education Level –    Minimum Requirement

• Bachelor’s or Diploma degree in accounting or business administration

Professional     Qualifications
 

• A post graduate qualification in finance is preferred

Work Experience

• Overall accounting experience of 4 years or more working with accounts payables
• Thorough Knowledge in handling Letter of credit, telex transfers and multi-currency transactions.
• Experience in FMCG/dairy products will be preferred
• Strong understanding of the Middle East and African markets

Job Specific Skills

• Ability to see the big picture while focusing on the process and procedures necessary to produce deliverables is advantageous
• Ability to establish and meet deadlines
• Knowledge of the financial systems and procedures required in a FMCG/manufacturing company
• Expert knowledge of accounting packages like SAP, Oracle, Microsoft Dynamics or equivalent
• Proficient on Microsoft packages with advanced spreadsheet skills
• Financial acumen to understand and interpret numbers
• Excellent written & verbal communication / presentation skills
• Team player with excellent motivational skills

Generic Skills

• Flexibility and the ability to thrive in a fast-paced environment
• Must be alert, strive for accuracy, and have ability to exercise independent thinking and judgment, be a self- motivator, and attention to detail
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Integrity, discretion and loyalty

5.   Position Location 

• To be based in Muscat Office and travelling to all depots in Oman