Job description

Job Purpose   

This role ensures that all marketing projects, events, and sponsorships are executed efficiently and in alignment with the company’s objectives. The Marketing Project Management Specialist plays a crucial role in streamlining communication, managing contracts, and ensuring that marketing initiatives are well-documented and successful.

Main Tasks & Accountabilities

Event and Sponsorship Coordination

• Act as the liaison between the marketing and sales teams to ensure smooth coordination for events and sponsorships.
• Manage event planning, logistics, and execution, ensuring that all promotional activities are aligned with marketing goals and brand standards.
• Oversee sponsorship deliverables, ensuring brand visibility and compliance with partnership agreements

 Contract Management

• Manage marketing contracts related to events, sponsorships, and other marketing activities.
• Liaise with procurement departments to ensure compliance with internal policies and guidelines.
• Maintain accurate records of contracts and agreements, ensuring that all documentation is up-to-date and accessible.

 Documentation and Reporting

• Organize and maintain comprehensive records of all marketing projects, including contracts, budgets, and project timelines.
• Prepare post-event reports, including ROI analysis, key takeaways, and lessons learned.
• Ensure that all project-related documentation is properly filed and accessible for future reference.

People Management and Teamwork

• Create a supportive environment for the team members.
• Contribute to the team, letting others know information that may be useful or important.
• Help to create a fun, supportive work environment
• Keep accurate and up to date, information on graphics designed for past and ongoing brand promotion exercises and campaigns.

Collaboration and Communication

• Work closely with the sales, procurement, and finance teams to streamline processes and ensure alignment with broader business objectives.
• Serve as the point of contact for internal and external stakeholders related to marketing projects.
• Support the development of marketing strategies by providing insights gained from events and sponsorships.

Main Contacts and Working Relationships

• Internal     All Department Heads and Line Managers.
• External    Stakeholders, customers, agencies etc.

Person Specification  (Qualifications, Knowledge & Experience)  

Education Level –    Minimum Requirement  

Bachelors Marketing or Sales Management

Professional    Qualifications

• Experience in the software industry*
• Experience working with global teams.
• Fluency in more than one language

Work Experience    

• Experience 0 to 3 years in Marketing  for a FMCG company/agribusiness. Experience in dairy products will be preferred.
• Strong understanding of the Middle East culture.

Job Specific Skills  

• Project management experience with a focus on marketing, events, and sponsorships.
• Strong organizational and multitasking skills to manage multiple projects and deadlines simultaneously.
• Excellent communication skills to effectively liaise between sales, marketing, and external partners.
• Contract management experience, with the ability to work with procurement teams.
• Attention to detail and ability to maintain accurate documentation and records.
• Analytical skills to assess project performance and generate reports.

Generic Skills

• Must be alert, strive for accuracy, and have ability to exercise independent thinking and judgment, be a self- motivator, and attention to detail.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
• Integrity, discretion, and loyalty.
• Flexible approach when working in a team, with skills to interpret and negotiate briefs.

Position Location  

• To be based in Muscat Office and travelling national and International.